6 Email Etiquette Tips When Communicating with Supervisors amp; Coworkers

6 Email Etiquette Tips When Communicating with Supervisors amp Coworkers If youre going toeffectively communicate with your coworkers and supervisorsvia schmelzglas, its important to understand that there are several important dos and donts to mind when crafting your messages. In the old days, all communication was done in person or on the phone, but with the advent of the Internet, things have changed. In order to avoid alienating your contacts, consider the following tips1. Avoid Using Capital LettersWhen sending email messages, its essential that you view your email in the eyes of the recipient before pressing the send button. Consider this exampleI just wanted to say that I am EXTREMELY UPSET with the performance of YOUR department over the past few months. Your results are TOTALLY UNACCEPTABLE.The capitalized words alfruchtwein jump out at you from the computer screen, and may be construed as being insulting or intimidating. Instead, consider the followingYour department has significantly underperformed in the past quarter, and I cant emphasize enough how disappointed I am in the results.That narrative gets the same point across, but in a more respectful and professional manner.2. Be BriefIf you feel the need to include extended commentary in your email, pick up the phone instead. This saves the recipient the time of reading a lengthy diatribe. If you must send an email, get to the point quickly and leave out any unnecessary verbiage.3. Minimize JokesTheres a time and a place for everything, and humor may not necessarily be taken in its proper context when its sent via email. Therefore, consider cutting back on or entirely eliminating humor in your messages. Theres just too much risk that your joke will be taken in the wrong context.4. Start Off With a Respectful GreetingIt can be very tempting to simply get right to the point when sending an email message to a supervis or or coworker, but you should always include a proper greeting. Even if its just a brief Hello, this simple word can go a long way to ensure that the point of your email isnt ignored.5. Thank Your Recipient at the EndWhen youve made your point, always be sure to thank the recipient at the end of your message. This is just one of the many ways to maintain respect and professionalism within your office.6. Double Check Who Youre Sending It ToA message meant for a coworker could end up in the hands of your supervisor if youre not careful. And if it contains derogatory comments, you could end up in the unemployment line. Always double-check who youre sending your messages tobeforesending.ConclusionNow that most communication between coworkers, supervisors, and subordinates is email, its important to understand these distinctions. While your chances of losing a job because of an ill-advised email message sent to the wrong people are minimal, it still does exist. Exercise the same restrai nt in your email communications that you do in your face-to-face discussions, and youll be sure to maintain solid and professional relationships with your boss and coworkers.What are your thoughts on email etiquette?